At Henderson Loggie, we firmly believe that our people are what make us truly exceptional among our competitors. Their talent and commitment are what set us apart, enabling us to deliver exceptional advice and service across a broad range of services we offer, as well as the collaborative and welcoming working environment we foster.
We have an exciting opportunity for an Office Support Administrator to join our proactive team in Dundee. Our administration team plays a vital role in supporting approximately 200 Partners and staff across all of our departments. We’re looking for someone who thrives in a professional office environment, with excellent organisational skills, attention to detail, and a friendly, client-focused approach.
What you will be doing:
- Providing reception duties and welcoming visitors in a professional and friendly manner.
- Answering calls promptly and professionally, taking messages as required.
- Maintaining and enhancing our professional, well-organised front of house.
- Managing room and hospitality bookings, such as booking lunches, preparing hospitality, and making sure meeting rooms are tidy and appropriately set up before and after use.
- Dealing with incoming and outgoing mail. This includes taking the post to the Post Office.
- Aiding the Administration Manager with tracking inventory, restocking supplies such as stationery, printer paper, and other essentials, and liaising with suppliers and ordering supplies as needed.
- Undertake basic facility duties such as, undertaking fire exit checks, general tidying up of the office and meeting rooms, stocking up tea/coffee/stationary supplies, keeping Kitchen tidy, cleaning coffee machine, etc
You will:
- Demonstrate your ability to provide remarkable customer service
- Have strong administrative skills and experience
- Be educated to Higher Level (or equivalent) with a strong pass in English
- Be professional, welcoming, and an enthusiastic team player with a ‘can-do’ attitude
- Thrive in a fast-paced environment, demonstrate multitasking capabilities, and stay calm under pressure
- Have outstanding organisational and communication abilities with the capability to plan ahead
- Exceptional written and verbal communication skills
- Be self-motivated and capable of working with minimal guidance
- Proficient in IT – specifically Word, Outlook, and Excel. Training may be given as required.
What you can expect:
- A competitive salary
- 31 days holiday per year & Holiday buy/sell scheme
- Generous pension contribution and Salary Exchange Scheme
- Continuous training and support
- Life Insurance
- Perkbox
- Birthday gift
Why develop your career with us?
When you choose to develop your career with us, you’re choosing a firm that truly cares. Our team members describe us as a medium-sized firm with a small-firm feel, where you’re in charge of your own growth and development. We’ve even established our own Training Academy to support our staff in reaching their personal and professional goals.